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Students and Personnel at TUFS

※ Please see For Visitors if you are a visitor.

Terms of Use

Status of borrower Number of items Period
Undergraduate student, Undergraduate research students 10 2 weeks
Students writing graduation thesis(※1) 20 1 month
Graduate students, Graduate research students 20 1 month
Japanese Language Center students 10 2 weeks
Auditor 10 2 weeks
Teaching staff 30 3 months
Researchers 30 3 months
Personnel 20 1 month
Professors emeritus(※2) 30 3 months
(※1) Undergraduate students have to register a graduation thesis class or graduation work class.
    (Both spring semester and autumn semester.)
    After registration, your library status will be exchanged automatically.
(※2)An emeritus professor can be borrow the library's materials using the emeritus prosessor card.



Outline of Service

Services

Service hours

Services

Service hours

Entry Until 15 min. before closing time Borrowing Materials, a barcode is affixed
 Until 15 min. before closing time
Materials, a barcode is not affixed
 9:00 a.m. to 5:00 p.m. on weekdays
Temporary Borrowing Materials must be returned by 15 min. before closing time Return Until 15 min. before closing time
closing time→Return box in the Entrance Hall
Reference and Research 9:00 a.m. to 5:00 p.m. on weekdays Letter of Introduction Requests are accepted from 9:00 a.m. to 5:00 p.m., and letters of introduction are issued on the following day when the library is open or thereafter.
Copying Service Until 15 min. before closing time Lending of computers or other audio visual equipment 9:00 a.m. to 9:30 p.m. on weekdays
1:00 p.m. to 6:30 p.m. on Saturdays and Sundays.
*9:00 a.m. to 4:45 p.m. on weekdays during long vacations
Private Study / Group Study Room 9:00 a.m. to 9:20 p.m. on weekdays
1:00 p.m. to 5:30 p.m. on Saturdays and Sundays
*9:00 a.m. to 3:50 p.m. on weekdays during long vacations
TUFS-Learning Commons(@Lab) Until 15 min. before closing time
Use of Computers 9:00 a.m. to 9:30 p.m. on weekdays
1:00 p.m. to 6:30 p.m. on Saturdays and Sundays
*9:00 a.m. to 4:45 p.m. on weekdays during long vacations
Use of Microfilms 9:00 a.m. to 5:00 p.m. on weekdays
*Copy service is 9:00 a.m. to 3:00 p.m. on weekdays

Entry

A Campus Card (student/other ID cards) is needed to enter the Library. It is also needed to borrow books, take them out temporarily, or to use a private study or group study room.
When you forgot your Campus Card, please call a person at the Service Counter from outside the gate.

* University students and personnel must show their student or other ID card when they prove their identity or use the University’s facilities. They must always carry their ID card with them when they come to the University. The ID card is called the “Campus Card” because it has additional functions, such as for using the Library.
 

Borrowing

Borrowers should first confirm whether a barcode sticker for the Tokyo University of Foreign Studies Library or the Research Institute for Languages and Cultures of Asia and Africa is affixed to the books or other materials they wish to borrow.

- If such a barcode sticker is affixed, bring the books or materials and your Campus Card to the Service Counter.
   *Borrowing hours are until 15 min. before closing time
- If such a barcode is not affixed, complete a prescribed borrowing form for each item (available at the writing stand), and bring it to the Service Counter together with your Campus Card and the items you want to borrow.
   *Borrowing hours are 9:00 a.m. to 5:00 p.m. on weekdays.

The Campus Card (student or other ID card) serves as a borrowing card for the Library.
Materials with a “参考室(Reference Room)” or “禁帯出(For Reference Only)” sticker affixed and magazines, cannot be borrowed. If you wish to use these materials outside the Library, complete the procedures for temporary borrowing at the Service Counter.

Temporary Borrowing

If you wish to borrow items from the Library temporarily, for classroom reference or other purposes, complete the procedures for temporary borrowing. Complete a blue Library reading form available at the writing stand and bring it to the Service Counter together with your Campus Card and the items you want to borrow.
-Magazines, encyclopedias, and other materials designated “参考室(Reference Room)” or “禁帯出(For Reference Only)” can be borrowed if these procedures are completed.
-Materials taken from the Library temporarily must be returned to the Service Counter by 15 minutes prior to the closing time of the same day. (Do not put them in the book return box.)

 

Return of Items

When you return items you borrowed, either return them to the Service Counter or put them in the book return box in the Browsing Hall.
When the Library is closed, you can return items by using book return box in the Entrance Hall.
If you are unable to bring them to the Service Counter for reasons such as illness, return them by mail to Reference Service Section.
You will be suspended from lending and renewing when you fail to return materials by the deadline. You cannot borrow and renew any materials for the same period you have kept the materials overdue for a maximum of 2 months.
《Section》Tokyo University of Foreign Studies Library Reference Service Section
      Address:3-11-1, Asahi-cho, Fuchu-shi, Tokyo 183-8534 tel:042-330-5195

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Reference and Research

Application forms for reference and research are available at the writing stand in front of the Service Counter. If you wish to use this service, complete an application form and take it to the Service Counter. Librarians provide applicants with information, such as which libraries have materials they are looking for, and what materials have been published on a particular subject.

Letters of Introduction

A letter of introduction is required to read or make copies of books and magazines in other university libraries. Graduate students, research students, and university personnel can use a library attached to a national university by showing their ID card there. Libraries of faculties or departments in a university other than its central library, however, may require a letter of introduction. Confirm the terms of use for the libraries you wish to use through their website and other media. Using a library at prefectural, municipal, or private universities requires a letter of introduction.
Application forms for letters of introduction are available at the writing stand in front of the Service Counter. If you need a letter of introduction, complete an application form and take it to the Service Counter. In principle, letters of introduction will be issued on the next day the Library is open.
Based on mutual use agreements and other arrangements, TUFS students and personnel can visit and use specified university libraries without a letter of introduction. Details are here.

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Copying Service(Self Copying in TUFS Library)

Copying machines operated using a prepaid card or coins are available on the second floor. Complete an application form for in-house literature copying when using the machines. Comply with the Copyright Law when using this service. The notice about copying is here.  

Private Study / Group Study Room

Private Study / Group Study Room are available for TUFS students and personnel. A completed application form must be submitted to the 2F Service Counter when you wish to use them. Those who wish to use them should show their Campus Card and complete the prescribed procedures at the 2F Service Counter.

TUFS-Learning Commons(@Lab)

TUFS-Learning Commons(@Lab)contains a group work area, a PC area and a Consultation Desk.
・ Group work area:This area is equipped with movable desks and white boards so that you can freely create study spaces. You can work together with your friends.

・ PC area:You can use the PCs of the Information Collaboration Center(ICC).
・ Consultation Desk:If you have any difficulties with your studies,
  our graduate students (consultants) are available
  to support you with finding resources and writing a good thesis.
※ Consultation Desk's HP is here(Japanese Only).

Use of Computers

Computers are available on the second and fourth floors for information retrieval and document creation. The University’s Information Collaboration Center installs and operates them. Advice on how to use them and eliminate problems is given at the help desk for the Information Collaboration Center next to the elevator on the fourth floor. When you use computer equipment in a group study room, show your Campus Card and apply at the Service Counter on the second floor of the Library.

Use of Microfilms

Microfilms owned by the Library can be viewed and copies made using a reader printer. Since they are not on open-access shelves, if you wish to use them apply at the Service Counter on the second floor. Microfilms can be used from 9:00 a.m. to 5:00 p.m. on weekdays. Prescribed fees[Members:20yen/sheet][Visitors:35yen/sheet] will be charged for the printing of microfilms.


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